Privacy policy & data protection
1.0 Overview
This privacy policy outlines how The Pharmacy Agency collects, uses, and protects any information you provide through our website.
You are not required to provide personal information to view the public pages of our site. However, when you apply for a job, contact us, or register with us, this Privacy Policy will govern how we collect, use, and process your information.
Each time you provide personal information, you will be asked to confirm that you have read and understood this Privacy Policy and give explicit consent by ticking an ‘opt-in’ box.
We do not intend to collect personal information from children; therefore, no child-specific policy is described.
We are committed to ensuring your privacy is protected. If we ask you to provide information by which you can be identified, you can be assured it will be used only in accordance with this privacy policy.
1.1 Changes to Our Privacy Policy
We may update this policy periodically by revising this page. If we make changes, we will notify you through our website and update the policy accordingly. Continued use of our website or services after such changes indicates your acceptance of the new policy.
If you have questions or concerns regarding our privacy practices, please contact us at info@pharmacyagency.co.uk.
Please check this page regularly to ensure you are happy with any changes.
2.0 Relevant Legislation
The Pharmacy Agency complies with the following national and international legislation regarding user privacy and data protection:
- UK Data Protection Act 2018 (DPA)
- EU General Data Protection Regulation 2018 (GDPR)
Our compliance with these regulations ensures that our practices meet stringent data protection standards, potentially aligning with the legislation of other countries.
If you have concerns regarding compliance with your local data protection laws, please contact our data protection team (details in section 8.1).
3.0 Personal Information that this site collects, how it uses it, how it stores it and how long it is kept
3.1 Candidates
With your consent, we may collect the following information:
- Name and job title
- Contact information (email address and telephone number)
- Demographic information (postcode, preferences, salary expectations)
- CV and relevant work experience
We require this information to:
- Match you with suitable job opportunities.
- Forward your CV to potential employers (with your consent).
- Inform you of relevant job openings.
- Maintain internal records.
- We may also contact you periodically to stay in touch regarding job opportunities.
Your information will be stored securely in our Customer Relationship Management (CRM) database, accessible only to authorised personnel.
If you take up a contract position, we will process timesheet data for invoicing and payment purposes.
3.2 Employers
With your consent, we may collect the following information:
- Name and job title
- Contact information (email address and telephone number)
- Company information (address, customer base)
- Demographic information (postcode, preferences)
We require this information to:
- Identify suitable candidates for your pharmacy.
- Keep you informed about potential candidates.
- Maintain internal records.
- Your information will also be securely stored in our CRM database.
3.3 Data Retention
We will store your personal data securely for three years. After this period, we will delete your data permanently unless we maintain an ongoing relationship. You may request deletion of your data at any time, which will result in The Pharmacy Agency no longer being able to assist you.
4.0 Job Alerts/Email Newsletter
To subscribe to job alerts or newsletters, you will need to provide your email address. We will use this information to keep you informed about job opportunities and industry updates. To unsubscribe, please contact us directly.
Your email address will be managed by MailChimp, our email marketing service provider. You can unsubscribe from MailChimp at any time.
5.0 Curriculum Vitae (CV)
You can submit your CV via our website or email. Your CV will be stored in our database and accessible to our recruitment consultants. You may update your CV at any time.
6.0 Securing Your Data
We take the security of your information seriously. We have implemented technical and organisational measures to safeguard your personal data. All information is stored on secure servers, and our website is SSL certified to ensure data encryption during transmission.
7.0 Cookies
Our website uses cookies to enhance your experience. You can control cookie settings through your browser. For more information on managing cookies, please visit www.aboutcookies.org.
8.0 Controlling Your Personal Information
We will retain your data for three years for service purposes. We will not sell, distribute, or lease your personal data without your consent unless required by law.
8.1 Your Rights
You have the right to request access to your personal information and to request corrections or deletion. To exercise these rights, please contact us at info@pharmacyagency.co.uk.
8.2 Right to Complain
If you believe we are handling your data improperly, you have the right to file a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.
9.0 Data Breaches
In the event of a data breach, we will notify the relevant authorities within 72 hours if personal data has been compromised.
10.0 Equal Opportunities
We are committed to diversity and will not discriminate against applicants based on gender, race, ethnicity, nationality, disability, sexual orientation, religion, or age. We may use provided information for diversity monitoring on an anonymous basis.